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California State Wage Theft Prevention Act Form
This form is a sample of a wage rate notice which must be filled out by the employer and given to all new non-exempt employees in California as of January 1, 2012. Exceptions are non-exempt employees working under a collective bargaining agreement AND being paid at least 30% more than the state minimum wage per hour.
New York State Wage Theft Prevention Act Form
As of April 9, 2011 the New York State Department of Labor requires a form similar to this sample to be filled out by employers and provided to each new hire, and to all existing employees once per year.
Employers must fille out a Form I-9 for every employee they hire, whether full-time or part-time, as long as the person works for pay or other compensation. Please note the documentation required from the employee.
Application for Taxpayer ID Number
Individuals who do not have and are unable to obtain Social Security Numbers will need to apply for a Taxpayer Identification Number (TIN), for federal income tax purposes. This can be done with Form W-7, Application for Individual Taxpayer Identification Number:
Employer’s Obligation for W4s
If an employee claims more than 10 withholdings on a Form W-4 or DE 4, or if the employee claims exemption from federal or state or federal income tax withholding, the employer must submit copies of the W-4 and/or DE 4 to the Franchise Tax Board for review. Read more about it here:
MPIP Individual Account Plan Election
Producers and Executive Producers are in some cases able to participate in the Motion Picture Industry Pension Plan, Individual Account Plan and Health Plan under the “Non-affiliate” category. This document explains more about the Producer group designation.
Potentially Exempt Job Classifications
Certain job classifications within the film industry may be exempt from state and federal provisions concerning overtime. However, exempt status for film industry workers is a complicated issue. While some job classifications might be exempt on a certain production, on another production those same job classifications may not be exempt. Much depends on the employee’s role and actual responsibilities. The following is a guideline for some potentially exempt production job classifications, as well as a fact sheet from the U.S. Department of Labor, Wage and Hour Division:
US Tax Treaties with Foreign Nations
The United States has tax treaties with a number of foreign nations. These treaties make residents of tax treaty partner nations exempt from certain U.S. income tax. The types and levels of income vary according to each nation’s specific treaty. The tax treaties and their particular components can be found on IRS Publication 901:
CA Employee Withholding Allowance - Form DE 4
California employees can have their state income tax estimated and withheld by filing a W-4 with their employers. However, the State of California cautions that this might result in having state income tax underwithheld, resulting in state tax liability at the end of the year. To calculate withholdings specifically for the State of California, employees can fill out and return form DE 4.
E-Z Green Your Production - Top 25 Tips!
Green production is a popular topic these days. Filmmakers and studios are concerned with making their film and TV productions more green and environmentally friendly, and green production consulting is a growing field. But for some free advice on green filmmaking, the Producers Guild of America’s Green Committee has compiled a list of 25 tips for greening your production.
Companies that wish to become signatory to the Motion Picture Pension & Health Plans must fill out and submit a Company Data Sheet, which can be found here:
Payroll Deduction Authorization Form
Employees who wish to have particular amounts deducted from each paycheck and routed to different accounts can fill out a Payroll Deduction Authorization Form with First Entertainment. The service keeps track of the deduction amounts and submits them to all the film payroll companies on behalf of the employee.
US Canada Income Tax Treaty
Specific to U.S. productions being shot in Canada, the U.S. - Canada Income Tax Treaty protects against double taxation, by reducing the Canadian income tax liability for residents of the U.S. who are working in Canada, and vice versa. IRS Publication 597 discusses the details of the U.S. - Canada Income Tax Treaty.
California Wage Order for the Film Industry
Order No. 12-2001, commonly known as the California Wage Order for the Film Industry, defines the working conditions and rules applicable to employees working on motion picture or TV productions in the State of California.
W-8BEN Certificate of Foreign Status of Beneficial Owner
You must give Form W-8BEN to the withholding agent or payer if you are a foreign person and you are the beneficial owner of an amount subject to withholding. Submit Form W-8BEN when requested by the withholding agent or payer whether or not you are claiming a reduced rate of, or exemption from, withholding.
Accident Report Form rvsd 2011
Use this Accident Report Form to report an injury sustained in the course and scope of employment. Employee should report the injury to a supervisor at the production company immediately, and the production company should notify the Workers' Compensation Department at Media Services immediately.
Studio zones are defined in many major production centers so that the “Studio” rates and rules of different unions can be applied while shooting within the Studio Zone area. While bargaining agreements often make a distinction between “Studio” and “Distant Location,” a site within the Studio Zone can be considered the same as a studio on production. The Los Angeles Studio Zone is defined as the area within a 30 mile radius from the intersection of Beverly Blvd. and La Cienega Blvd.